SAP Invoice Management by Open Text streamlining your end-to-end accounts payable processes.
This demonstration shows how SAP Invoice Management allows you to: handle large volumes of invoices through automated data extraction and problem detection,
process exceptions efficiently, approve invoices remotely, while ensuring full transparency of invoice status, and respond instantly to vendor inquiries.
Enabling you to minimize invoice processing time, avoid risk and facilitate regulatory compliance, improve vendor relationships, and optimize cash-flow management.
Handle large volumes of invoices through automated data extraction and problem detection.
Martin Schumann works in the accounts payable department at Earthshaker Corporation.
In addition to electronically based invoices, his company also has to manage a significant number of paper invoices. These are scanned as digital images, using optical character recognition technology, which reduces manual effort and storage space and enables straight-through invoice processing.
Today, Martin wants to check on a particular invoice. He opens the application… and retrieves a bill from Earthshaker that was tagged for a missing field. With the SAP software, Martin can simply click on the scanned invoice to capture and validate any relevant data.
He can also enlarge the invoice for easy viewing.
He then clicks on the “Requester Email” field...
… and with another click transfers the missing information from the scanned invoice into the system.
Martin then hits the submit button, completing the data validation process.
Process exceptions efficiently.
Peter Bond is a purchasing agent for Earthshaker…
… and needs to investigate a price discrepancy between an invoice and a purchase order.
Peter pulls up the attached invoice image and sees that the vendor has provided premium-quality merchandise.
He then wants to check with the shipping department to confirm what was actually delivered...
... and pulls up all associated documents and information.
In just a few clicks, Peter has confirmed that the goods received were in fact premium quality.
He closes out the window…
… and then makes the necessary change to the purchase order.
With SAP Invoice Management Peter can easily make modifications without having to involve anyone from his Accounts Payable team.
Peter then saves the changes, which triggers the automatic processing of the new data.
He then receives confirmation that the purchase order has been changed.
The price issue has been resolved and there are no more items that need to be addressed, allowing Peter to focus on other tasks.
Approve invoices remotely, while ensuring full transparency of invoice status.
Beatrice Bates is a marketing manager for a subsidiary of Earthshaker and is currently working out in the field.
Using her mobile phone to access the SAP Invoice Management application, Beatrice sees that there are two invoices waiting for approval — one of which is for catering services. She decides to address that one first.
Beatrice can easily check on the invoice history.
She can also drill down to view the original document.
Beatrice sees that the amount on the invoice is accurate…
… and then submits her approval.
The process is quick, easy, and can be done from anywhere, at anytime.
Respond instantly to vendor inquiries.
Maria Lopez is an accounts payable manager working in the shared service center at Earthshaker.
She gets a call from a vendor who has an issue with a discount on a recent invoice.
Maria inputs the name of company and confirms the name of the person she is talking to.
She then clicks on the Account ID tab…
…which enables her to search for invoices from the vendor, even without the invoice number.
She highlights the document in question to open it up…
… and sees that the invoice specifies a 2% discount. But when she investigates further…
…Maria realizes that Earthshaker is entitled to a 3% discount since the bill was paid within 14 days.
The A/P manager now has the information she needs to resolve the dispute, saving time for both the vendor and her company.
As you have seen, SAP Invoice Management allows you to handle large volumes of invoices; process exceptions efficiently; approve invoices remotely; and respond instantly to vendor inquiries.